Consultant: WASH in School

 (via ReliefWeb)
Triangle Génération Humanitaire
Myanmar
Position Type: 
Consultancy
Organization Type: 
NGO/Civil Society
Experience Level: 
Mid-Level (5-7 Years)

EXPIRED

Please note: this job post has expired! To the best of our knowledge, this job is no longer available and this page remains here for archival purposes only.

Context

Triangle Generation Humanitaire (TGH) is an International NGO, with the Head Office based in Lyon, France. As a proactive actor for a sustainable and shared solidarity since 1994, TGH works in 10 countries of Africa, Asia, the Middle East and Europe. TGH designs, implements and monitors Emergency Response, Recovery and Development programs. Water, Hygiene and Sanitation (WASH) is one of TGH technical fields of expertise, with a dedicated WASH Unit at HQ level.

TGH has been working in Myanmar for 11 years, mainly on Emergency Response, Protection and Food Security & Livelihoods programs. For the recent years, TGH has been only working in Chin State, mainly in Matupi Township. Considering the extension of the Rakhine conflict to the South of Chin State, TGH has been implementing 3 Multi-Sector Emergency Response projects for more than a year, in Paletwa Township. Emergency Projects are funded by Myanmar Humanitarian Fund (MHF) and HARP-Facility (UK Aid). One of the MHF-funded projects has a strong component on WASH in Schools to secure access to water, sanitation and hygiene services in overcrowded schools (used by hosting communities as well as IDPs students). TGH works in close collaboration with a Paletwa -based CSO on those activities. GRET also implements WASH in Schools in some villages in the Southern part of Paletwa Township, under another program.

Objectives

To avoid overlapping and variations on technical options, TGH and GRET have been coordinating very closely on this topic. It was decided that both organizations will allocate joint resources for field assessment in schools, as well as for the implementation of WASH in Schools activities. TGH is in charge of bringing the technical expertise to support the appropriate and reliable design of WASH in Schools activities.

TGH WASH teams, present both in Paletwa and Yangon, do not have the required senior technical expertise to develop the appropriate designs (with detailed BoQs) for both sanitation and water supply. This Consultancy Service will therefore provide high-level technical insights to WASH in Schools facilities and services (school latrines, water sources, supply, storage and treatment). This will include a technical review based on collected field assessments, a selection of technical solutions adapted to Paletwa context, the integration of O&M considerations and the respect of WASH Cluster and MoE requirements. In addition, this consultancy will help in assisting on technical WASH capacity building to TGH, GRET, projects partners and local authorities key WASH staff. Long-lasting WASH technical and management capacity in schools (and CFS), as well as enhanced capacity on hygiene promotion interventions are part of the expected outcomes.

Except some minor actions, TGH has not yet implemented WASH programs in Myanmar. This external support will be of great help to ensure quality delivery of WASH in Schools, under WASH Cluster standards and MoE guidelines. In that sense, it is also expected that the Consultant gives a quick guidance on the on-going Emergency Sanitation and Hygiene Promotion activities for IDPs. Bringing an additional insight on potential perspectives for next projects in the context of Paletwa will be also very much appreciated.

Deliverables

  • A maximum 10-page Technical Report, including:
    • A quick analysis of WASH Cluster Standards and WASH in Schools guidelines (MoE/UNICEF) and recommendations for adapting to the context of Paletwa Township
    • Proposed technical designs for Water Supply, Sanitation Facilities and Hygiene Promotion for conflict-affected schools of Paletwa Township, with references to national standards
    • Recommendations for regular Operation & Maintenance tasks, and identified roles and responsibilities, matching the MoE’s requirements, and with specific highlights on longer-term Water Supply and Sanitation management at schools level.
  • Technical Feasibility study, with sStandard schemes and BoQs for all types of school configurations for both Water Supply[1] and Sanitation Facilities [to be provided as an Appendix of the Technical Report]
  • A Technical Note (2-3 pages) on the review of Emergency Domestic Latrines and on-going HP activities for IDPS
  • Some guiding recommendations for future WASH programming in Paletwa Township.
  • A Debriefing with PPT presentation to TGH and GRET WASH teams and Senior Managers.
  • A 1-day Workshop with TGH and GRET field staff and partners staff - [Appreciated if within the total budget of this assignment – alternatively proposed as an option]

Potential activities for this assignment

[To be further defined with the selected Consultant, based on her/his submitted proposal]

  • Desk review (context of intervention, project description, WASH Cluster and MoE guidelines) and briefing with TGH team
  • Liaise with GRET team for context assessment and development of technical designs
  • Meetings with the WASH Cluster and the Ministry of Education (MoE) for national standards and requirements for WASH in Schools
  • Liaise with Humanity & Inclusion (HI) for further insights on WASH & Inclusion issues in Myanmar
  • Review Field Assessments for 12 schools
  • Work on technical designs (including BoQs and drawings) for inclusive, safe and gender-balanced access to toilets at schools, including handwashing points
  • Work on technical designs (including BoQs and drawings) for sufficient and safe access to water at schools, including the issue of water quality and treatment
  • Explore existing Behaviour Change methods used and recommended by the WASH Cluster in Myanmar, and adapt to the context of Paletwa Township (including a plan of action to develop and sustain local communication capacity)
  • Identify options for reliable Operation & Maintenance mechanisms, and propose the most adapted design
  • Discuss with GRET on Sanitation Marketing approach for learning and recommendations to TGH about the Northern part of Paletwa Township
  • Prepare a preliminary PPT presentation to TGH and GRET staff
  • [Optional] Develop and facilitate a 1-day training to TGH/GRET/partners WASH staff
  • Write the listed reporting deliverables/outcomes.

Working Conditions

No international are authorized to go to Paletwa Township. For security reasons, it is strongly recommended that any Myanmar Expert should be originated from Chin State to access to the field. The Consultant will strictly follow TGH Security Plan.

Most likely, the Consultant might work from remote: from home-based, at TGH Yangon Coordination Office and with some potential meetings in Sittwe. This might depend on applicants proposal, but the combined working places (home-based, Yangon, Sittwe) would be ideal.

Any translation needs can be provided by TGH staff. If internet and phone network are accessible in Paletwa, the Consultant can communicate with the Paletwa team (by phone and internet).

Collected data from the field assessment will be made available to the Consultant after signature of consultancy contract.

The consultancy contract will be between TGH Myanmar office and the Consultant (or the consultancy firm, under the condition that one sole WASH Expert will be dedicated to this assignment – The WASH Expert profile must be presented in the application).

WASH Experts (National and International) based in Yangon or Sittwe are strongly encouraged to apply. Applications from experts team are welcomed, as long as detailed sharing of roles, relevance and value of such a team design is fully justified in the application. Women are fully encouraged to apply to this consultancy.

The total budget for this assignment cannot exceed USD 9,250.00. The financial offer must be in USD and must consistently include all mandatory costs for a successful assignment, including all taxes, for:

  • Consultancy Fees: number of Consultants number of days daily fee
  • Transportation, from home to working sites/stations
  • Accommodation and perdiem
  • Communication & others

For the optional 1-day training, the applications should only mention consultancy fees. TGH/GRET should cover all other training costs (in addition to the proposed budget for this assignment).

Please note that the Consultant should be legally registered. Certificates of professional and travel insurances should be requested before signing the contract.

Tentative planning

  • Consultancy announcement: 10 February 2020
  • Application deadline: 23 February 2020
  • Selection of the most valuable candidate: 25 February 2020
  • Start of Assignment: 01 March 2020, or 15 March 2020 at the latest (based on the consultant availability)
  • Submission of deliverables (final versions): 15 April 2020

Expected profile

  • 5-10 years of proven experience on WASH in Emergencies, with perfect understanding of WASH in Schools issues
  • Ability to design water supply and sanitation facilities for schools
  • Good knowledge on Behaviour Change approaches related to WASH in Schools
  • Familiar with the Sphere standards and WASH Cluster requirements
  • Proven experience in remote technical support
  • Excellent capacity to provide quick review and to communicate to local stakeholders for capacity building
  • Former WASH experience in South Asia, preferably in Myanmar
  • Knowledge of WASH in Schools in rural Myanmar is a plus Fluent in both speaking and written English, including WASH technical terms

[1] Please note that Water Supply Systems might be part of small-scale Community-based Water Supply Systems.

INSTRUCTIONS TO APPLICANTS

1. SERVICE CONTRACT NOTE

Consultancy service for TGH

a) Procedure:

International open application

b) Contracting Authority:

Triangle Generation Humanitaire – Myanmar:

Head Office, 48 Pann Chann St (Flat 2B, Floor), Sanchaung Township, Yangon

Union of Myanmar

TGH France:

1 rue Montribloud,

69 009 Lyon, France

Tel: + 33(0) 4 72205010

c) Short contract description:

Wash in School ( Paletwa Township) Consultancy

d) Submission and presentation of applications – exclusion, selection and award criteria:

All applications shall be submitted no later than the 23d February 2020 11:59pm, Myanmar time as follows to the three following email addresses:

  • TGH’s Head of Mission: 
  • TGH’s Project coordinator: 
  • TGH’s HQ Wash Advisor: 

For information concerning exclusion, selection and award criteria, please refer to the paragraphs below.

e) Additional information:

Any request for additional information should be addressed to M Naissant Sebastien:

2. PARTICIPATION

This is a national application and applicants are expected to be legally entitled to perform consultancy work in Myanmar.

3. ORIGIN

Not applicable.

4. SUBJECT

Service to be performed in Myanmar

5. DIVISION INTO LOTS

Not applicable.

6. VARIATIONS IN QUANTITIES

Not applicable.

7. PACKAGING

Not applicable.

8. LOCATION AND DELIVERY

Not applicable.

9. PENALTIES FOR DELAY IN DELIVERY

In the event of a delay in the report submission (draft or final report), the consultant shall be liable to penalty fees unless delays are due to security issues or authorities’ decisions.

Penalty fees are calculated starting from the first day of delay as follows: 2% of the total contractual amount for every day of delay.

Penalty fees shall be deducted from the last payment due to the consultant.

10. RECEPTION AND ACCEPTANCE

TGH is responsible for acknowledging receipt and reviewing the report.

11. WARRANTY

Not applicable.

12. CALCULATION OF PRICES

Applicants shall present a financial offer including their fees and any other costs that they expect they might incur to deliver the service.

13. TAXATION

Not applicable

14. SUBMISSION OF APPLICATION

Applications shall be written in English and submitted by email to the following addresses:

  • TGH’s Head of Mission: 
  • TGH’s Project coordinator: 
  • TGH’s HQ Wash Advisor: 

15. CONTENTS OF APPLICATIONS

The application shall be presented as follows:

  • your updated resume
  • a brief technical proposal (max 4 pages underlying your profile’s values, a tentative workplan adapted to the context of intervention and any anticipated limitations/challenges)
  • a financial offer (a one-page budget for all costs, taxes included)
  • This TOR signed by the applicant on each page including page 7.

A statement confirming that the Applicant commits to complying with 26. ETHICAL CLAUSES and they do not fall into any of the categories mentioned in in 27. GROUND OF EXCLUSION.

16. CURRENCY

To be determined later (USD or MMK)

17. VALIDITY

Submitted applications shall be valid for a period of 30 days after submission.

18. REVIEW OF APPLICATIONS

The committee responsible for the examination of the applications shall assess the applications on February 25rd and communicate to all participants the outcomes of the assessment by that date.

If need be, TGH might contact a list of one to three preselected candidates for a Skype interview. Some aspects of the technical proposal might be discussed and jointly agreed before signing the contract.

19. COMPARAISON OF APPLICATIONS

The selection of the winning applicant will be based on the following criteria

  1. Compliance with the technical specifications
  2. Quality of previous work
  3. Total price of the application
  4. Delivery time
  5. The respect of administrative requirements

20. ORDERS

The order will be placed by a letter of contract between TGH and the selected applicant.

The present document and all its clauses will be a part of the contract order.

21. CANCELLATION OF THE OFFER

TGH will consider as definitive all offers included in the applications.

In the event the selected applicant cancels its offer for any reason, they shall be excluded from TGH’s supplier database for a minimum period of one (1) year.

Exception: force majeure cases related to a further deterioration of the security situation in Paletwa/Kyauktaw townships.

22. SCHEDULE OF PAYMENTS

The payment schedule will be as follows:

  • 30% by the signature of contract, and provided that the Consultant sends an invoice on due form – This should support all necessary expenses from the Consultant on transportation, accommodation, etc.
  • As this is a short assignment, there will be no interim payment
  • 70% after validation of final deliverables, and provided that the Consultant sends an invoice on due form 60% of the total amount will be paid upon final report sign-off.

23. PAYMENT PROCEDURES

The selected applicant shall issue an invoice after each payment and a final invoice at the end of the contract. Invoices shall mention the name of the consultant, the name of the contractor (TGH ), the project title and the contract reference which TGH will communicate upon contract signature.

Any penalties fees incurred by the supplier will be deducted from final payment.

24. APPLICABLE LAW

For matters not covered in this document, the performance of the contract shall be subject to the jurisdiction of the Union of Myanmar Court of Commerce.

25. ARBITRATION

In case of disagreement during the validity of the contract, all disputes shall be settled in accordance with the rules of conciliation and arbitration of the International Chamber of Commerce.

26. ETHICAL CLAUSES

  1. Any attempt by a supplier, applicant, candidate or economic operator to obtain confidential information, enter into unlawful agreements with competitors or influence the committee or the contracting authority during the process of examining, clarifying, evaluating and comparing applications will lead to the rejection of his candidacy or application and may result in administrative penalties.
  2. Without the contracting authority’s prior written authorisation, an economic operator and his staff or any other company with which the economic operator is associated or linked may not, even on an ancillary or subcontracting basis, supply other services, carry out works or supply equipment for the project. This prohibition also applies to any other programmes or projects that could, owing to the nature of the contract, give rise to a conflict of interest on the part of the economic operator.
  3. When putting forward a candidacy or application, the supplier, applicant, candidate or economic operator must declare that he is affected by no potential conflict of interest, and that he has no particular link with other candidates or parties involved in the project. Should such a situation arise during performance of the contract, the economic operator must immediately inform the contracting authority.
  4. The economic operator must at all time act honourably and impartially in accordance with the code of conduct of his profession. He must refrain from making public statements about the project or services without the contracting authority’s prior approval. He may not commit the contracting authority in any way without its prior written consent.
  5. For the duration of the contract, the economic operator and his staff must respect human rights and undertake not to violate the political, cultural and religious mores of the recipient state.
  6. The economic operator may accept no payment connected with the contract other than that provided for therein. The economic operator and his staff must not exercise any activity or receive any advantage inconsistent with their obligations to the contracting authority.
  7. The economic operator and staff are obliged to maintain professional secrecy for the entire duration of the contract and after its completion. All reports and documents drawn up or received by the economic operator are confidential.
  8. The contract shall govern the contracting parties' use of all reports and documents drawn up, received or presented by them during the execution of the contract.
  9. The economic operator shall refrain from any relationship likely to compromise his independence or that of his staff. If the supplier ceases to be independent, the contracting authority may, regardless of injury, terminate the contract without further notice and without the supplier having any claim to compensation.
  10. The contracting authority reserves the right to suspend or cancel project financing if corrupt practices of any kind are discovered at any stage of the award process and if the contracting authority fails to take all appropriate measures to remedy the situation. For the purposes of this provision, "corrupt practices" are the offer of a bribe, gift, gratuity or commission to any person as an inducement or reward for performing or refraining from any act relating to the award of a contract or implementation of a contract already concluded with the contracting authority.
  11. More specifically, all application dossiers and contracts for works, supplies and services must include a clause stipulating that bids will be rejected or contracts terminated if it emerges that the award or execution of a contract has given rise to extraordinary overheads.
  12. Such extraordinary overheads are commissions not mentioned in the main contract or not stemming from a properly concluded contract referring to the main contract, commissions not paid in return for any actual and legitimate service, commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified or commissions paid to a company which has every appearance of being a front company.
  13. The economic operator undertakes to supply the contracting authority on request with supporting evidence regarding the conditions in which the contract is being executed. The contracting authority may carry out whatever documentary or on-the-spot checks it deems necessary to find evidence in cases of suspected extraordinary overheads.
  14. Economic operators found to have paid extraordinary overheads on projects funded by the Community are liable, depending on the seriousness of the facts observed, to have their contracts terminated or to be permanently excluded from receiving Community funds.
  15. Failure to comply with one or more of the ethics clauses may result in the exclusion of the candidate, candidate or economic operator from other Community contracts and in penalties. The individual or company in question must be informed of the fact in writing.
  16. The contracting party has the right to interrupt the contract if the supplier does not comply with ILO labour standards with regard to the non-exploitation of child labour and the respect of basic social rights and working conditions.

27. GROUND OF EXCLUSION:

Individuals or companies who find themselves in one or more of the following situations are excluded from participating in this application:

  1. They are bankrupt, are closing / liquidating their business, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any similar situation within the frame of national legislation or regulations;
  2. They are the subject of proceedings for a declaration of bankruptcy, insolvency or liquidation, for administration by the courts, for an arrangement with creditors or for any similar procedure provided for in national legislation or regulations;
  3. They have been convicted of an offence concerning professional conduct by a judgment which has the force of res judicata;
  4. They are guilty of grave professional misconduct proven by any means which the contracting authority can justify;
  5. They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes and contributions in accordance with the legal provisions of the country where they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
  6. They have been the subject of a judgment that has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to the Communities’ financial interests,
  7. They are guilty of serious misrepresentation in supplying the information required by the contracting authorities as a condition of participation in an invitation to application or contract;
  8. They have been declared to be in serious breach of contract for failure to comply with obligations in connection with another contract with the same contracting authority or another contract financed with Community funds;
  9. They are in one of the situations allowing exclusion referred to in the Ethics Clauses in connection with the application or contract.

HOW TO APPLY:

All applications shall be submitted no later than the 23d February 2020 11:59pm, Myanmar time as follows to the three following email addresses:

  • TGH’s Head of Mission: 
  • TGH’s Project coordinator: 
  • TGH’s HQ Wash Advisor: 

Additional information:

Any request for additional information should be addressed to M Naissant Sebastien: