Operations Specialist (WASHPaLS)

Tetra Tech
Arlington, VA, United States
Position Type: 
Full-Time
Organization Type: 
Private Sector
Experience Level: 
Entry Level (0-2 Years)
Degree Required: 
Bachelor's (Or Equivalent)

EXPIRED

Please note: this job post has expired! To the best of our knowledge, this job is no longer available and this page remains here for archival purposes only.

We are currently seeking an Operations Specialist for The Water, Sanitation, and Hygiene Partnerships and Learning for Sustainability (WASHPaLS). S/he will be responsible for supporting the smooth and efficient operation of the program by providing administrative and logistical support. S/he supports the Operations and Finance Manager (OFM) in financial, subcontract and human resources management, as well as travel coordination, event preparation and project procurements.

The Water, Sanitation, and Hygiene Partnerships and Learning for Sustainability (WASHPaLS) project is a five-year (2016–2021) Task Order working to improve water supply, sanitation and hygiene (WASH) programming by identifying, researching and sharing best practices for the delivery of WASH services and sustained behavior change. 

Based in the project office in Arlington, VA, the Operations Specialist will also serve as a liaison between the project office and the home office on issues related to operations, finance, and logistics.

Responsibilities

  • Work with the Home Office Project Management Team (HO PMT) team to ensure the project complies with USAID and Tetra Tech policies and procedures
  • Draft Request for Approvals in coordination with the OFM and follow-up on requests as necessary and appropriate
  • Assist in the preparation of reports and presentations, including tracking reporting deadlines to ensure timely delivery
  • Support project recruitment efforts for consultants, including contacting candidates to determine availability and collecting CVs, salary histories and references; performing reference checks; documenting decisions leading to consultant selection
  • Perform first review of subcontractor invoices to confirm all rates are correct and all costs allowable, and track staff LOE
  • Review subcontractor requests for approval, including rate increases, new staff and international travel
  • Support the OFM and HO PMT in managing the project budget, monitoring expenditures and preparing projections

Qualifications:

  • Bachelor’s degree in economics, finance, administration, business, or other related field
  • Minimum of 1-2 years project management experience with international donors
  • Proven ability to draft quality correspondence and contributions for project required reports
  • Demonstrated inter-personal skills conducive to working in multiple countries, with a diverse set of actors (e.g. vendors, USAID officials, local government officials, and local staff)
  • Previous experience supporting projects of a similar magnitude and complexity
  • Fluency in English (both written and oral)
  • Self-motivated and able to work with minimal guidance to achieve results
  • Demonstrated ability to multi-task in a high-pressure work environment and work well in multi-disciplinary teams
  • Proficient in use of Microsoft Office suite (Word, Excel, PowerPoint) and ability to troubleshoot basic information technology problems
  • Preferred: Familiarity with Tetra Tech ARD systems (TetraLinx, PM Dashboard, Egnyte) and reporting (AOP, PEEAC, CMRE)
  • Ability to work in the U.S. without employer sponsorship

To be considered, applicants must submit the following as part of this online application process:

  • Letter of motivation explaining individual qualifications for this opportunity
  • A current CV in reverse chronological format

Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration.