South Sudan nationals: WASH Engineers (2)
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Terms of Reference
Background/Rationale for the Assignment
South Sudan has some of the lowest rates of access to safe water and sanitation in the world. Only 50 per cent of the population has access to basic water supply and 10 per cent have access to basic sanitation (JMP, 2017).
The protracted crisis in South Sudan has seen an increase in rural-urban population migration. As population groups move to safer locations in the urban areas including Protection of Civilian (POC) sites, the need and urgency to provide safe water has continued to increase significantly, putting pressure on the existing system. UNICEF with funding from the KfW is thus implementing an urban WASH programme in Juba to provide water to POC sites and un served areas in Juba as well as urban residents in Yei, Yambio and Torit
The main hardware component of the programme include the following:
- Construction of water intake, treatment plant, storage reservoir, distribution network, electro mechanical equipment and water kiosks for residents of Juba and also for Protection of Civilians (POC) sites
- Construction of storage reservoirs, water treatment plant rehabilitation, spring development, pipeline extension upgrades, water kiosk and boreholes and solar system in Torit, Yambio and Yei
The water supply construction activities in Juba are ongoing through an engineering contractor under the technical supervision of a consultant engineering firm. Procurement of an engineering firm for works design and supervision in Yei, Torit and Yambio is being concluded
- Other components of the programme including hygiene promotion, construction of water points and latrines in schools and health centers and capacity building of water users’ associations, pump mechanics etc is been implemented through Programme Cooperation Agreements (PCAs) with NGOs
Due to the high volume of work required and tight timeline required to ensure delivery of water, sanitation and hygiene activities in the urban sector, UNICEF requires additional technical staff to effectively implement the urban WASH programme.
UNICEF is now developing an Urban WASH team to ensure the programme is effectively implemented and with a high standard of quality and therefore seeks the services of two national professional civil/ sanitary engineers to join its team for construction monitoring and supervision and PCA management
Considering the highly specialised nature of the works to be carried out under the urban WASH programme, specific in-house WASH engineering expertise is required to provide detailed monitoring of the implementation of the programme, provide technical support to partners and contractors and follow up on corrective actions to ensure the timely and quality implementation of both the hardware and software components of the urban WASH programme
It is therefore proposed to acquire the technical services of two national WASH Engineers for a period of 11 months from September 2019 to August 2020 to cover the above indicated functions.
Purpose, Tasks & Expected Results
The Engineer(s) will work closely with, state and local government, engineering consulting firms of the programme, contractors and implementing partners to contribute to technical quality assurance, programme sustainability and mutual accountability and promotion of ownership.
The Engineer(s) will make substantial inputs into the planning, design and monitoring of construction works and will also ensure that activities being implemented will achieve the objective of improving access to water and sanitation and service levels in the target towns and that sustainable approaches are adopted.
The selected candidate(s) will work under the direct supervision of the WASH Manger (Urban) or his delegated officer, providing specialized technical skills and capacity as well as liaise and support the WASH section, including field office locations on urban WASH infrastructure
The Engineer (s) will be based in Juba with field visits to project sites in the field. The Engineer position is a highly technical position and will be required to provide detailed technical support to partners including effective implementation and management of PCAs as well as undertake detailed and thorough analysis and review of all construction related works and documentation as directed by the Supervisor.
The Engineer(s) is expected to perform the following specific functions/tasks under the supervision of the WASH Manager (Urban):
Planning and Design
- Support the review of water project feasibility and designs by the consulting firm for Yambio, Yei and Torit and prioritization of construction work
- Support liaison with local level authorities on project construction planning, implementation and monitoring
- Support the technical and financial review and make input in the process of pre-qualification, tendering, evaluation and awarding of works Contractors in collaboration with the Engineering Consulting firm
- Facilitate collection of primary and secondary data from local authorities required for project planning including business plans and designs
- Working with Implementing partners, provide support for the development of PCAs aligned with outputs of UNICEF donor grants
- Ensure proper planning and development of all Urban WASH PCA proposals, including incorporation of community management and ownership in construction activities
- Support PCA budget development and reviews, ensuring consistency in rates and recommended VFM ratios are adhered to
Monitoring and Quality Assurance
- Support the review of construction works documentation submitted by consulting firms including but not limited to BOQ, payment certificate, technical drawings and specifications, ensuring accuracy of all documentation
- Monitor construction works and provide supportive supervision of constructed works of partners, ensuring adherence to proper construction quality control and monitoring systems
- Undertake site visit to project locations, track progress, make recommendations and follow up actions to ensure compliance in terms of quality and timeliness of implementation
- Provide technical support to partners implementing PCAs for construction activities and other PCA activities under their respective PCAs
- Review request by partners for cash transfers under PCA, ensuring accuracy and alignment with approved works plan
- Follow up on liquidation of cash transfers to partners
- Support the review of various reports from partners and consultants
Support to Programme Management
- Participate in site visits, donor missions, technical meetings as directed by the supervisor
- Support compilation of secondary and primary data during project implementation
- Technical support to Local Authorities and communities in the implementation of O&M protocols and procedures
- Undertake other tasks relating to urban WASH construction as requested by the supervisor needed to ensure the objectives of the Urban WASH project are met
The consultant will closely coordinate and work together with other members of UNICEF Urban WASH and other teams within UNICEF as well as with Engineering Consulting Firm, Contractors, Local Authorities, implementing partners and other relevant parties for the undertaking of the above referred activities. The methodologies applied for this consultancy will include but not be limited to the following:
- Coordination meetings between UNICEF, Engineering Consulting Firm(s), contractors, implementing partners and Local Authorities as required
- Desk review of documentation such as design reports and specifications, Bill of Quantities progress reports, payment certificates, PCA proposals among others.
- Field visits to target towns to monitor implementation of works, provide recommendation and conduct follow up actions. Field visit will be undertaken on the approval of the supervisor of the consultancy
Preparation of various technical documents related to the implementation of the programme, including inputs for various UNICEF internal documentations, progress update reports, technical briefings for donor reporting, high level monitoring visits, etc.
Timely implementation of the UNICEF Urban WASH Programme through effective liaison and technical support to Urban WASH partner- government and implementing partners
Qualifications and Competencies
The assignment is aimed at NO2 Level resource
University degree in civil or sanitary engineering. Membership of relevant professional bodies at regional and /or national level will be an advantage
Working Experience and Profile
- At least 3 years of demonstrated experience in the design, monitoring and supervision of construction of urban water supply systems and civil works (buildings)
- Demonstrated experience of contracting process for civil works, including preparation of BOQ, tender documents, bid adjudication and award
- Knowledge of current best practice in urban water supply and sanitation, including hygiene promotion
- Excellent computer skills including internet navigation and various office applications, including knowledge of AutoCAD and MIS/GIS applications
- Possess drive, initiative and ability to effectively collaborate within team
- Should be result oriented and possess good analytical and communication skills.
- Demonstrate the ability to work in a multi-cultural and international environment and establish harmonious and effective working relationships both within and outside the organization
- Familiarity with local government institutions and working knowledge of community engagement and management of WASH
Previous experience working on similar assignment with UN agencies will be an advantage
The consultancy duration consists of a total 242 working days over the period 21st September 2019 to 20th September 2020:
The selected candidate(s) will present a monthly report detailing the activities undertaken and deliverables submitted during that period. The report will document inputs made by the Engineer(s) for the effective and timely implementation of construction activities and all Urban WASH PCA activities
The monthly deliverables comprise:
- PCA funds utilization vs planned amount
- Physical progress of works
- Overall challenges and recommendations
- Inputs into municipal urban WASH infrastructure construction activities
Ongoing analysis and tracking of effective linkages between communities /institution with urban WASH infrastructure construction
The report will also include findings and recommendations on field visits.
The work must be documented with:
- Monthly report submitted in hard and electronic copy, including electronic copy of the deliverables submitted during the month.
- Any interim deliverables to be presented in printed and/or electronic copy, as per required.
- At the end of the consultancy, the consultant should submit an archive on electronic copy of all documentation processed.
Estimated Duration of the Contract
21st September 2019 to 20th September 2020
Duty Station and Official Travel
Juba with travel to Yei, Torit, Yambio and other target locations as required
9% of total consultancy fees payable at end of 1st month
9% of total consultancy fees payable at end of 2nd month
9% of total consultancy fees payable at end of 3rd month
9% of total consultancy fees payable at end of 4th month
9% of total consultancy fees payable at end of 5th month
9 % of total consultancy fees payable at end of 6th month
9% of total consultancy fees payable at end of 7th month
9% of total consultancy fees payable at end of 8th month
9% of total consultancy fees payable at end of 10th month
10% of total consultancy fees payable at end of 11th month
Submission of Proposals
Interested candidates are required to submit a technical and financial proposal respectively
The documents for the Technical Proposal should include:
- Resume/CV including relevant experience/specific role in undertaking similar work, education/other trainings, references, etc. – no more than 3 pages
- Description of other similar assignments undertaken during the last 5 years including name of the project, location, name and contact details (e-mail and telephone) of the client/supervisor, implementation period, cost of the project and scope of services – no more than 3 pages. UNICEF reserves the right to contact referees provided.
- Proposed approach, methodology and workplan in response to successful complete this consultancy; no more than 4 pages
The consultant is free to make inputs into the TOR which in his/her view will add value to the assignment.
The Financial Bid should comprise the full cost of delivering the task, including:
- Consultant fees
- Other related costs, if any (please specify)
UNICEF will cover the transport and Daily Subsistence Cost DSA cost of any in country field visit that may be required (DSA no to exceed UN rates)
- All UNICEF rules and regulations related to travel of Consultants/ Individual Contractors apply.
- All travels shall be undertaken only upon the prior written approval by UNICEF.
- The eligible maximum amount for travel is specified in the contract.
- The consultant is responsible for his/her for travel arrangements. The most economic and direct route is authorized.
Travel costs will be reimbursed after the completion of mission. UNICEF will pay the applicable DSA rate and other travel related expenses upon submission of the invoice together with the supporting documentation.
Nature of Penalty Clause in Contract
If the final reports and documents are not submitted according to the deliverables stated in this TOR, the payments will be withheld. UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs is incomplete, not delivered or for failure to meet deadlines. All materials developed will remain the copyright of UNICEF and UNICEF will be free to adapt and modify them in the future.
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UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are….
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UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Opening Date Mon Sep 02 2019 08:00:00 GMT+0200 (Central European Summer Time) E. Africa Standard Time
Closing Date Fri Sep 13 2019 22:55:00 GMT+0200 (Central European Summer Time)