Urban WASH Management Consultant

United Nations Children's Fund (UNICEF)
South Sudan
Position Type: 
Consultancy
Organization Type: 
International Organization
Experience Level: 
Senior (10+ Years)
Degree Required: 
Bachelor's (Or Equivalent)

EXPIRED

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Terms of Reference

Title       Urban WASH Management Consultant

Type of Contract               Individual Contractor

Background/Rationale for the Assignment

The financial German Development Cooperation with the Republic of South Sudan has been suspended due to the prevailing political and security situation in the country. However, and in order not to leave the people of the South Sudan behind, the German Ministry of Development and Economic Cooperation (BMZ) asked KfW to seek possibilities to finance projects in the WASH Sector without interaction with the Government of South Sudan and state-owned organizations. Germany has therefore committed to allocate project funds to be implemented via UNICEF. Envisaged measures should aim to improve access to safe drinking water, adequate sanitation and the hygiene situation for the South Sudanese population.

After intense discussions between KfW and UNICEF about concepts and the methodologies, two project proposals have jointly been developed and respective financing contracts have been signed:

1.            WASH for poor communities and refugee camps in Juba I and II

2.            Development of Urban Water and Sanitation Sub-sector in Yei, Yambio, Torit and Juba

It became obvious during project preparation and related discussions between UNICEF and KfW that both projects have a certain need for intense management during the conception and implementation phase. Regarding the “Juba Programme” this is in particular due to the fact that the programme covers scenarios whereby the project envisages possible expansion in the event that the POC camps are closed and the water supply system should be self-sustaining with a good business model.

Regarding the programme “Development of Urban Water and Sanitation Sub-sector” in Yei, Yambio, Torit and Juba the programme shall be built on the suspended bilateral WASH sector programme between the Republic of South Sudan and Germany, financed by KfW. Detailed designs, especially for Torit and Yambio water supply systems, which have been developed within the suspended programme shall be considered while identifying and implementation measures within the KfW/UNICEF programme.

UNICEF and KfW therefore agreed upon the provision of a technical assistance in order to identify the needs and actions to be done based on the existing studies and ensure the respect of quality standards of KfW and UNICEF relevant to environmental and social safeguards and technical standards.

The present Terms of Reference (ToR) detail the objectives and tasks of the Consultant for the technical assistance to UNICEF during an initial project implementation period of one year, which may be followed by an additional one year depending on programme requirement as well availability of funds.

The Water and Sanitation Project(s)

1)            In Juba UNICEF proposes the provision of water supply to vulnerable communities and internally displaced population in peri-urban Juba

•             Construction of water systems and associated civil works including water treatment works

•             Construction of pipeline network

•             Construction of 7 water points/kiosks

•             Construction of 12 storage facilities

•             Establish and train 7 water users associations

2)            In Yambio, Torit and Yei UNICEF propose to implement the following on water supply rehabilitation work:

Provision of water supply to vulnerable communities in peri-urban Yambio:

•             Expansion of water pipeline, water kiosks and water filling stations

•             Development of three spring water catchment schemes

•             Rehabilitation of 40 water points

•             Establishment and training of 4 Water Users Associations

•             Capacity Building of YUWSSCO, training of water kiosk managers

•             Establish and strengthen WASHCOMS and water pump mechanic associations

•             Rehabilitation of the State Water Quality Laboratory

Provision of water supply to vulnerable communities in peri-urban Torit:

•             Rehabilitation and upgrading of Torit Urban Water Treatment Plant

•             Extension for distribution pipelines

•             Rehabilitation of 50 water points

•             Establishment and training of 4 Water Users Associations

•             Capacity Building of TUWSSCO, training of water kiosk managers

•             Establish and strengthen WASHCOMS and water pump mechanic associations

•             Rehabilitation of the State Water Quality Laboratory

Provision of water supply to vulnerable communities in peri-urban Yei:

•             Rehabilitation of Yei Urban Water Supply system and completion of outstanding works of KfW suspended project

•             Rehabilitation of 30 water points

•             Construction of 15 new water points

•             Establishment and training of 4 Water Users Associations

•             Capacity Building of YTWSS, training of water kiosk managers

•             Establish and strengthen WASHCOMS and water pump mechanic associations

•             Rehabilitation of the State Water Quality Laboratory

Purpose & Expected Results

Purpose/Objective

The objective of the assignment is to assist UNICEF in order to ensure that the project will be prepared and implemented in a sound engineering manner while respecting all relevant technical and non-technical standards and aligning KfW, UNICEF and South Sudanese policies with regard to:

1.            Selection of feasible project measures

2.            Application of environmental and social safeguard standards

3.            Involvement of the beneficiaries and development of operation concepts for water supply and sanitation infrastructures including the private sector

4.            Development of business models

5.            Monitoring and evaluation of key indicators and project results

The Consultant will support UNICEF whenever needed. Furthermore s/he will establish a close communication with KfW and will thus facilitate the project management by KfW.

Specific Tasks of the Consultant

The Consultant will assist UNICEF and later on the Implementation Consultant (IC) in preparing and carrying out the following activities. All activities of the Management Consultant shall be understood as support activities to the different stakeholders by giving guidance and supervision support.

Task 1: Selection of feasible project measures  

•             Rough allocation of overall budget to different components while respecting the ideas of the budget lines as given in the proposal of UNICEF

•    Pre-selection of concrete measures starting with the most cost intensives ones, i.e. construction and/or rehabilitation of water supply systems

•   Provide input in developing TOR and methodology of consultant for the Final Designs, review feasibility study and design documents, tender and contract documents prepared by the IC. This includes support to establishment of standard design including rough cost estimates for all physical measures (water supply systems, tapping of springs and water supply networks including reservoirs, pumping stations – if required- sanitation facilities, sludge treatment and solid waste disposals). This shall be done by considering the existing studies and designs within the suspended KfW WASH programme in Yei, Yambio and Torit

•  Inventory of existing infrastructure (physical conditions, dimensions, design quality, etc.)

•  Definition of additional investigations which may become necessary (water quality, geotechnical and topographical investigations, land survey)

•   Rough cost estimate for all planned works (water and sanitation) 

•  Cross-check of cost estimate with the available budget; preparation of options (if adequate) in order to optimize the budget available with measures planned by respecting the principle: “to reach a maximum of beneficiaries with the funds available”.

Task 2: Application of environmental and social safeguard standards

•  Ensure that for all envisaged project measures a scoping mission has been carried out; possibly with a pre-defined template in order to facilitate the scope of works

•  Assist UNICEF in preparing an ESIA for selected project measures and in identifying mitigation measures (if applicable)

•  Ensure that the affected population is informed and involved in the selection of measures and in the implementation of mitigation measures if any

•  Follow-up all the right of ways issues which might arise in the course of implementation of infrastructure In Juba and other three towns in coordination with the WASH officer in the field office of UNICEF. Address the challenges faced by the contractor timely and in coordination with other stakeholders

Task 3: Monitoring and Evaluation of Indicators and Results

The Consultant supports UNICEF during implementation, monitoring and evaluation of project results. This includes inter alia:

•   Assistance in evaluation of current water supply and sanitation situation based on the results of a baseline study (existing facilities, treatment of sludge, costs, willingness to pay for improved water supply and sanitation, level of hygiene education)

•  Assistance in launching of tenders for construction works.

• Based on the assessment and recommendation provided by the IC support the preparation of tender documents for procurement laboratory equipment for urban water and sanitation services laboratories

•  Development and application of standard procedures during implementation of physical measures (templates for progress reports, invoice and control of executed works, etc.)

•   Conduct – if security situation allows - regular field monitoring and supervision of the construction activities report on the key actions for decision making.  

•   Review the existing technical manuals for the operation of the physical infrastructures (include Intake, Reservoirs, Pumps, Boreholes) and update the manuals for each of the towns and provided training for the respective experts to undertake the operation and maintenance.

•  Determination of key indicators and establishment of monitoring instruments

•  Support in updating the project results matrix

•  Support organizing joint periodical supervision of the project with donors, government partners and other stakeholders.

Methodology

• Kick off with UNICEF and KfW in Juba and definition of working methods between UNICEF and Consultant

• Visit of preselected locations and evaluation of adequacy of sites together with UNICEF

• Evaluation of prepared documents and technical designs (comments, recommendations)

• Regular coordination meetings by conference calls or on site and site visits (see draft work schedule)

• Up to 4 Field visits to the project towns and conduct meetings with the supervision consultants and contractors

Expected Results

Ongoing high quality third party independent monitoring and management of quality assurance of the UNICEF Urban WASH Programme  

Qualifications and Competencies

The Consultant’s services shall be carried out by a water supply and sanitation expert. The water supply and sanitation expert should have at least 10 years of professional experience in the water sector including, experience in collaboration with KfW and UN organizations, and should have experience in project implementation in Sub-Saharan African countries.

University degree in civil engineering (or similar) and specialized as water and sanitation engineer

Documented experience in the design, tendering and works supervision of projects for communal infrastructure according to internationally recognized standards (preferably gained in developed countries)

Experience in the preparation of concept and preliminary design studies as well as in detailed design studies in complex urban water supply projects

Experience in the upgrading of existing water supply schemes by improving operation and maintenance

More than 5 years of experience in at least three countries of East Africa

Good communication skills

Ability to take initiative

Deliverables

The consultancy duration consists of a total of 90 flexible working days starting 23rd September 2019 to 22nd September 2020. Depending on the requirement of the programme and availability of funding, the consultancy may be extended for an additional one year

Deliverables (SMART), Duration

                Deadline

(Estimated # of Days)

Inception report two weeks after the kick off meeting providing information on e.g. time table, distribution of roles and responsibilities (UNICEF, Management Consultant, KfW, subcontractors, Coordination with KfW (meetings, reporting), Procurement plan, (max. 20 pages) 6 working days including 3 days mission to Juba    7th October 2019

(Quarterly reports: summarizing of overall progress; activities carried out by the Consultant, problems & solutions, risks and recommendations on implementation of the programme; budget of consultant’s intervention (max. 10 pages)

Depending on progress of implementation, the following will serve as annexes to the quarterly report:

•             Review of updated Operational and maintenance technical manuals for each of the towns

•             Review of Training reports           21 working days for each quarterly report

(Total number of quarterly reports is 4)  At 3 months interval after signing of contract

Total      90 days

Estimated Duration of the Contract

Timelines

The intervention of the Consultant should cover an implementation period of 12 months initially, whereby a special focus should be put on the preparation phase. The total of interventions of the Consultant within this period is estimated to be 90 days. The assistance to UNICEF will be realized through a total of four quarterly short-term missions to South Sudan, if the security situation is acceptable. Local transport will be assured by UNICEF, if necessary.

Depending on programme requirements and availability of funding, the consultancy may be extended for an additional one year.

For each quarter of the assignment, the consultant is expected to put in an approximate total of 21 working days, 10 of which will be in South Sudan and the remaining 11 in his/her country of residence. However, the frequency and duration of interventions in South Sudan would depend on the progress of project implementation and the requirements to assist UNICEF. The exact time schedules will be coordinated between UNICEF, KfW and the Consultant.

The implementation of the WASH Program for poor communities in Juba Phase I started already early 2017, including measures of Phase II the completion of the Program is planned for mid-2020. The program in Yambio, Yei and Torit will start early 2020 with an envisaged implementation period of two years.

Duty Station and Official Travel

The consultant will be required to undertake quarterly missions to South Sudan

Time in South Sudan will be spent in Juba and other project locations

Estimated Cost of the Consultancy

Payment Schedule

10% of total consultancy fees payable 2 weeks after signing of consultancy contract

22.5% of total consultancy fees payable 3 month after signing of consultancy contract

22.5% of total consultancy fees payable 6 month after signing of consultancy contract

22.5% of total consultancy fees payable 9 month after signing of consultancy contract

22.5% of total consultancy fees payable 12 month after signing of consultancy contract

UNICEF Supervisor

Chief of WASH

Proposal Submission

Interested applicants are invited to submit their technical and financial proposals

The documents for the Technical Proposal should include:

- Resume/CV including relevant experience/specific role in undertaking similar performance evaluations, education/other trainings, knowledge of local languages, references, etc. – no more than 4 pages

- Description of other similar assignments undertaken during the last 5-10 years including name of the project, location, name and contact details (e-mail and telephone) of the client, implementation period, cost of the project, cost of services provided and scope of services – no more than 4 pages. UNICEF reserves the right to contact referees provided.

- Proposed approach, methodology and workplan in response to successful complete this consultancy (including proposed number of days required to complete expected deliverables) – no more than 5 pages

-  The consultant is free to make inputs into the TOR which in his/her view will add value to the assignment.

The Financial Bid should comprise the full cost of delivering the task, including:

- Detailed budget including (but not limited to) consultant fees, transportation (travel to Juba, visas, etc.

- Daily Subsistence Allowance will be provided by UNICEF. These will not exceed prevailing UN rates

- Other related costs, if any (please specify)

- UNICEF will cover costs of internal flights/transportation within South Sudan

Travel Clause

• All UNICEF rules and regulations related to travel of Consultants/ Individual Contractors apply.

• All travels shall be undertaken only upon the prior written approval by UNICEF.

• The eligible maximum amount for travel is specified in the contract.

• The consultant is responsible for his/her for travel arrangements. The most economic and direct route is authorized.

• Travel costs will be reimbursed after the completion of mission. UNICEF will pay the applicable DSA rate and other travel related expenses upon submission of the invoice together with the supporting documentation.

Nature of Penalty Clause in Contract

If the final reports and documents are not submitted according to the deliverables stated in this TOR, the payments will be withheld.  UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs is incomplete, not delivered or for failure to meet deadlines (fees reduced due to late submission: 20 days - 10%; 1 month -20%; 2 months -30%; more 2 months – payment withhold). All materials developed will remain the copyright of UNICEF and UNICEF will be free to adapt and modify them in the future.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Opening Date Mon Sep 02 2019 08:00:00 GMT+0200 (Central European Summer Time) E. Africa Standard Time
Closing Date Fri Sep 13 2019 22:55:00 GMT+0200 (Central European Summer Time)