Assessment of EMIS in Azerbaijan and recommendations on improvement of statistics on Early Childhood Development, Inclusive Education and WASH in School
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For every child, ECD, Inclusive education, WASH
The Education Management Information system (EMIS) in Azerbaijan has been through the reform in 2003-2010 through the World Bank supported Education Development Project. The establishment of the EMIS Department at the Ministry of Education and introduction of national assessments of student learning achievement provided tools for the Ministry to enhance capacity for planning and monitoring education reforms through strengthening enabling environment, improving basic processes and structure of education data collection, management and utilization. In the recent years the EMIS Department has been undergoing some further changes and a new department on data analysis was established to enhance the available capacity for the effective utilization of data for policy development and decision making.
The main user of the EMIS is the Ministry of Education (MoE) for ensuring monitoring, analysis, planning and decision-making in education, including for implementation of different types of assessments, such as exams and national and international assessments. The database currently collects information on general schools including detailed information on students and teachers, school principals and other staff, physical facilities, and the like. Since 2019 information on teachers’ professional development, including in-service training, has also been included in the MoE’s database. Moreover, four additional modules were recently established at the EMIS database for Vocational Education and Training, Out-of-school Children, Preschool Education and Inclusive Education.
Capacity of the schools for collecting and reporting administrative data on a semiannual basis was enhanced over several years for ensuring higher accuracy and timeliness of data collection. Although the EMIS database contains administrative data about general schools and is available on the MoE servers, only some limited data provided at the Ministry’s official website is open to schools, communities and other stakeholders. Schools can access their own data, including historic data over the previous years, while the local education authorities in each district can access data for all schools in that region.
Despite some important positive changes with generation of quality data for education, the major constraints remain with regard to efficient operations and management of an EMIS, including labor-intensive and time-consuming data collection processes, slow data aggregation, limited capacities for data analysis, lack of a strong legal framework, including policies and strategy for education data management, lack of clear definitions of indicators and clear working processes for data collection and utilization.
Furthermore, other ministries like Ministry of Youth and Sport, Ministry of Justice, Ministry of Health, Ministry of Interior, Ministry of Labour and Social Protection of Population also collect data on children with an increasing focus on the quality of data but there is limited integration and alignment between various types of child statistics, including the data in the interrelated categories, collected by the relevant public institutions. One of the attempts of strengthening child right monitoring system was the resolution (resolution #5, January 15, 2013) of the Cabinet of Ministers on establishment of child databank on implementation of child rights in Azerbaijan. According to the resolution data will be collected from all ministries and the databank will be located and maintained by the State Committee on Family, Women and Children Affairs (SCFWCA). The databank is currently under development by the SCFWCA with the technical support of UNICEF.
Although the rights of all children to education was recognized by UNCRC, Azerbaijani Constitution and the national Education Law, there are a number of children, particularly children with disabilities, children in remote/rural areas and those with low socio-economic status who are not in education due to no access to education institutions or non-inclusive environment. While the government works towards improving access to early education and inclusive education for those derived, the availability, correctness, consistency and disaggregation of data remains a challenge.
UNICEF has been providing technical support to the Ministry of Education of Azerbaijan for increasing preschool education coverage and reducing gaps in preschool enrolment through alternative preschool education models, such as the School Readiness Programme ensuring access to early education to over 75% of 5-year olds in the country and the Community-based Early Learning Programme reaching out to over 3000 children of 3-4 years of age in the rural and remote communities. The data on preschool education collected by the EMIS database of the Ministry of Education is limited to the data on 5-year old children enrolled in the School Readiness programme managed by the Ministry. No data on formal preschools, including public and private kindergartens, is reflected in the EMIS system.
Since 2015, UNICEF has also been supporting the Ministry of Education for development an inclusive education model for children with disabilities successfully implemented in four schools in Baku. Following the approval of the “State Program for the Development of Inclusive Education for Persons with Disabilities 2018-2024” in 2017 UNICEF has started a new programme for improving national capacities to expand quality inclusive education for children with disabilities in Azerbaijan. Despite these efforts, inclusive education is not yet widely available for children with disabilities in Azerbaijan as there are still significant policy and institutional barriers for inclusive education that inter alia include lack of adequate data management systems to ensure all children with disabilities are registered for the purpose of education and other.
In 2016-2017, UNICEF also supported a survey on Water, Sanitation and Hygiene Practices (WASH) in school and recommended that statistics on WASH in School should be included in the EMIS to ensure regular data collection and guide the government’s investment in school construction and school health.
How can you make a difference?
UNICEF is looking for an international expert to provide technical support to the UNICEF Country Office and the Ministry of Education of Azerbaijan with the review and analysis of the existing EMIS system, identify gaps and develop recommendations for improvement of data collection, management and utilization in line with the National Education Development Strategy and the best international practices. The findings and recommendations of the assessment will inform MoE and UNICEF on a clear roadmap in planning and further improvement of EMIS in Azerbaijan. Specific recommendations will be provided to improve data collection, monitoring and evaluation, and quality assurance of the early childhood education, inclusive education and WASH in schools through the education management information systems and processes.
Tasks and activities:
More specifically the consultant will deliver the following tasks:
- Conduct a detailed review and analysis of the current system of data management in preschool and general education, including indicators, data sources, data collection and analysis tools and procedures, mapping information flows (horizontal and vertical), establishing roles and responsibilities for coordination, sharing, feedback and decision-making, identifying how indicators, definitions and benchmarks are established and maintained, ways how gaps and data inconsistencies are handled, what kind of reporting and analysis procedures, data tools and procedures are available and how the data is converted into policies to reduce exclusion from education;
- Facilitate a workshop with the key relevant staff of the Ministry of Education, the State Statistics Committee, Ministry of Labour and Social Protection of Population and other relevant stakeholders for better understanding of data collection processes, mechanisms and methodologies for statistics of early childhood education and education for children with disabilities and identifying system and capacity gaps and status of any coordination in the respective areas.
- In consultation with the Ministry of Education and other relevant stakeholders develop recommendations for improving data collection, management and utilization to support MoE’s future work on reform of EMIS, and a roadmap toward improving statistics on equitable access to quality preschool and general education for all children, with focus on the most vulnerable.
The EMIS team and other staff of the Ministry of Education, the State Statistics Committee and other relevant state bodies will be engaged in consultations and meetings as relevant.
UNICEF will issue a contract in USD. The payment will be made in USD by bank transfer.
Payment will only be made for work satisfactorily completed and accepted by UNICEF. UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs is incomplete, not delivered or for failure to meet deadlines. All materials developed will remain the copyright of UNICEF and UNICEF will be free to adapt and modify them in the future.
To qualify as an advocate for every child you will have…
To complete this assignment, UNICEF is looking for an individual expert with the following profile:
- A relevant postgraduate degree in education, statistics, computer science, information system management or related disciplines
- At least 5 years of relevant international experience in designing and implementing EMISs
- Experience of research, monitoring and evaluation in the field of education programme or social development
- Experience in developing countries and working experience with international organizations is an added advantage
- Excellent command of English
- Excellent analytical skills
- Demonstrated ability to produce high quality results in a timely manner
- Proven familiarity and experience working with UNICEF, particularly in the education sector, is preferred.
How to apply:
Interested individuals should submit:
- CV and Personal history form (downloadable from http://www.unicef.org/about/employ/files/P11.doc) Alternatively, if a candidate profile in the UNICEF e-Recruitment System is available, you may download it and submit it as part of application.
- A financial offer, with a daily rate in USD and include estimation of international travel cost.
- Any sample of previous work, relevant to this consultancy – strategies, training/academic modules, publications.
Please indicate your ability, availability and financial proposal/quote to complete the terms of reference above. Rates must include all expenses related to the assignment (including administration and logistics).
Applications submitted without a financial proposal will not be considered.
The contractor will be direct supervised by the Education Specialist of UNICEF with overall supervision of the Deputy Representative and support from the Child Rights Monitoring Specialist of UNICEF. Regular emails and phone/Skype calls will be used to update the supervisor.
UNICEF Azerbaijan will facilitate access to key literature and documents. The consultant(s) are expected to work remotely. Two trips to Azerbaijan will be conducted to do need assessment and present the outcomes of the needs analysis. International travel cost will be under the applicant’s financial proposal and included in the contract.
The consultant(s) will arrange international travel by themselves. UNICEF’s approved per diem rates for Baku and elsewhere in Azerbaijan will be applied.
All consultants regardless of contract duration must complete the applicable mandatory training. The link to these online training will be provided during the selection process for the successful candidates.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are….
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Opening Date Wed Jul 24 2019 07:00:00 GMT+0200 (Central European Summer Time) Azerbaijan Standard Time
Closing Date Wed Aug 14 2019 16:00:00 GMT+0200 (Central European Summer Time)